Scheme of Delegation

Rationale

The underlying principles for this Scheme of Delegation are:

  1. That all academies, ultimately, are in a partnership of equals irrespective of their length of membership 
  2. Focus-Trust is a registered charity and remains true to its aims and objectives.

 Focus-Trust is mindful that their function is to ensure that all statutory obligations are met 

  1. Focus-Trust believes that involving governors, staff, parents and children is the best means of ensuring engagement and involvement with the local community. 
  2. Focus-Trust Board’s intention is to reflect the various governance arrangements across the trust and apply a differentiated approach to individual academies within the scheme of delegation dependent on performance and capacity.
AreaRefTaskTrust BoardDelegated to LGBPrincipalNote
Accessibility1.1Devise accessibility plan LGBPLGB to approve. Review every 3 years.
Admissions 2.1Devise admission policyTB PPrincipal to devise and Trust Board to approve
2.2Application decisions LGB  
Attendance3.1Maintain register of pupil attendance  P 
Behaviour and safety4.1Establish academy behaviour  policy including anti-bullying; keep under review; monitor its effectiveness LGBPPrincipal to devise annual report to LGB for information and LGB to ensure pupils feel safe and secure
4.2Implement behaviour policy including anti-bullying  P 
4.3Devise Exclusions PolicyTB   
4.4Exclude pupil for one or more fixed terms (not more than 45 day in one year) or permanently exclude  P 
4.5Hear exclusion appeals  LGB  
4.6Direct reinstatement of pupil LGB  
4.7Ensure child protection policy and procedures in place and in line with statutory requirements  PPrincipal to devise and LGB to approve.
Capital5.1School Condition Allocation applications to be submitted by March each year   P 
 5.2Applications to be approved and funding allocated by March each yearTB   
Collective worship 6.1Ensure requirements are met  P 
Complaints7.1Devise complaint procedureTB   
 7.2Hear Stage 3 Complaints LGB  
Core business8.1Ensure that a clear and evidenced teaching profile is in place and kept up to date  P 
8.2Maintain an overview of the quality of teaching and challenge leaders to affect improvement. TBLGB LGB and TB to evaluate & challenge
8.3Monitor all pupils’ progress, individuals and groups; including setting challenging individual & cohort targets  P 
8.4Evaluate pupil progress: whole-school and groups vs targetsTBLGBPLGB and TB to evaluate & challenge
Curriculum9.1Devise and implement curriculum policy  PPrincipal to devise and LGB to approve
9.2Devise and implement RSE policy; after consultation with stakeholders LGBPPrincipal to devise and LGB to approve
9.3Monitor & evaluate curriculum policy and outcomes LGBPLGB to evaluate & challenge
9.4Devise and implement EYFS policy LGBPPrincipal devise and LGB to approve
Data Protection10.1Devise Data Protection PolicyTB   
10.2Implement Data Protection PolicyTB P 
10.3Ensure Privacy Notices in place and updated regularlyTB   
Equality11.1Ensure equality statement in place and publish annually  PReview every 4 years
External Service Level Agreements/ Contracts12.1Depending on the context of each academy, different SLAs / Contracts may be in place.  It is the responsibility of the Business Manager, working with the CFO, to manage local SLAs and contracts.  From time to time, Focus-Trust may procure contracts on behalf of several/all academies as part of a best value procurement review.   P 
Finance13.1Approve formal budget plan for each financial yearTB  Principal draft for approval
13.2Monitor monthly expenditureTB PMonthly accounts sent to LGB members for info.
13.3Attend budget setting and budget review meeting (min twice annually) LGBPNominated LGB member
13.4Investigate financial irregularitiesTB   
13.5Enter into contractsTB   
13.6Sign off contracts TB  See Financial Handbook, Financial Permission Form and Mandate for limits of authority 
13.7Make payments TB PSee Financial Handbook, Financial Permission Form and Mandate for limits of authority
13.8Sign off monthly payroll report  P 
13.9Establish charging policyTB   
13.10Establish scheme of delegationTB   
13.11Appoint auditorsTB   
13.12Appoint Responsible Officer (RO)TB   
13.13Sign off settlement agreementsTB  Delegated to Chief Executive in line with agreed limits of authority 
13.4Evaluate that the academy is making full use of all assets and efficient use of all resources to impact on pupil outcomes and ensure value for money. LGB  
13.5Evaluate that the Trust is making full use of all assets and efficient use of all resources to impact on pupil outcomesTB   
Freedom of Information14.1Devise Freedom of Information policyTB   
Health and Safety15.1Ensure that health and safety laws are adhered to and the appropriate health and safety certificates are in place. TB   
15.2Devise Health and Safety PolicyTB   
15.3Ensure annual Health and Safety audit is undertakenTB   
15.4Ensure that the action points from any Health and Safety Reviews are addressed in a timely way.  P 
Improvement plan16.1Create improvement plan  PShare with LGB and submit to Trust for approval
16.2Evaluate, provide feedback and challenge as critical partnersTBLGB  
16.3Approve planTB   
16.4Monitor and evaluate plan against agreed success criteria TBLGBP 
Information for parents17.1Ensure that statutory information is published on the academy website  P 
17.2Ensure provision of free school meals to those pupils meeting the criteria  P 
17.3Home-school agreement in place  PReview annually
Insurance18.4Decide insurance provider TB  RPA
Local GB19.1Appoint/remove Chair of governorsTB   
19.2Appoint majority of governors (these will be Focus-Trust govs)TB   
19.3Remove governorsTBLGB  
19.4Appoint/dismiss clerk LGB  
19.5Establish register of governors’ business and personal interests LGB Complete annually and Trust to compile
19.6Ensure conflicts of interest are declared and recorded each meeting LGB  
19.7Establish scheme of delegationTB   
19.8Hold a meeting of the local governing body at least once per term LGB  
19.9Approve and set up governors’ expense schemeTB   
19.10Keep contact details of LGB and terms of office up to date LGB  
19.11Set schedule of meetings for year in advance and provide Trust with details LGBP 
19.12Induct governors into TrustTB   
      
Premises management20.1Insure buildings TB   
20.2Ensure that premises improvement plan is in place LGBPPrincipal to commission and provide to LGB for information 
20.3Health & safety requirements met LGBPNominated governor to check 
20.4Ensure that property management checks are in place  P 
20.5Ensure that the action points from any Health and Safety Reviews are addressed in a timely way.  LGBP 
Policies21.1Ensure all academy specific policies are in place, communicated to staff and fully implemented  PSee Trust policy list for policies
Safeguarding 22.1Ensure that safeguarding requirements outlined in statutory guidance and Focus-Trust documents are implemented and evaluated.  LGBP 
22.2Ensure single central record in place   Trust to monitor and nominated LGB governor to monitor.
School organisation23.1Set times of school day and term dates LGB With authorisation from Trust Board
23.2Ensure the academy meets for 380 sessions in academic year  P 
SEN24.1Devise SEN policy in line with legislation and regulations LGBPPrincipal to devise and LGB to approve
Staffing25.1Appoint PrincipalTB  With LGB involvement
 25.2Appoint leadership staffTB PWith Trust and LGB representation
 25.3Appoint teaching staff  PPrincipal leads (LGB members on panel if required)
 25.4Appoint support staff  PPrincipal leads (LGB members on panel, if required)
 25.5Devise appraisal policy (link with capability policy) and keep under reviewTB   
 25.6Implement appraisal/capability of PrincipalTB  With LGB involvement
 25.7Implement appraisal/capability of staff  P 
 25.8Agree pay policyTB   
 25.9Pay recommendations for staff  PRecommendation to LGB
 25.10Authorise pay awards LGB  
 25.11Pay recommendation for PrincipalTB  Delegated to Chief Exec.
 25.12Authorise pay award for PrincipalTB   
 25.13Hear pay/appraisal appeals ref staff LGB  
 25.14Hear pay/appraisal appeal ref PrincipalTB   
 25.15Establish HR policies & proceduresTB   
 25.16Dismiss PrincipalTB   
 25.17Dismiss other staffTBLGBPAdvice from Principal with Trust representation.
 25.18Suspend PrincipalTB  Delegated to Chief Exec
 25.19Suspend staffTB PChair of LGB to be informed
 25.20End suspension of PrincipalTB  Chair of LGB to be informed.
 25.21End suspension of staffTB PChair of LGB to be informed
 25.22Determine staffing structureTB PPrincipal to draft (including discussion with Chair) for Trust approval
 25.23Ensure high quality professional development is in place for all staff and that a proactive stance is taken to developing future leaders and teachers.  P 
 25.24Ensure that all recruitment follows safer recruitment policy and guidelinesTBLGBP 
Stakeholder view26.1Ensure that appropriate account is taken of stakeholder view, including parents, pupils, staff, governors and use to set targets for improvementTBLGBP 

Note that the Chief Executive of the Trust can exercise their right to act on behalf of the Trust in taking on any of the duties delegated to the LGB or Principal should the need arise.