Scheme of delegation for decision making authorities and responsibilities. In exceptional circumstances an alternative scheme may be in place.
Area | Ref | Task | Trust Board | Delegated to LGB | Principal | Note |
Core business | 1.1 | Ensure that a clear and evidenced teaching profile is in place and kept up to date | P | |||
1.2 | Maintain an overview of the quality of teaching and challenge leaders to affect improvement. | TB | LGB | LGB and TB to evaluate & challenge | ||
1.3 | Monitor all pupils’ progress, individuals and groups; including setting challenging individual & cohort targets | P | ||||
1.4 | Evaluate pupil progress: whole-school and groups vs targets | TB | LGB | P | LGB and TB to evaluate & challenge | |
Curriculum | 2.1 | Devise and implement curriculum policy | P | Principal to devise and LGB to approve | ||
2.2 | Devise and implement SRE policy; after consultation with stakeholders | LGB | P | Principal to devise and LGB to approve | ||
2.3 | Monitor & evaluate curriculum policy and outcomes | LGB | P | LGB to evaluate & challenge | ||
2.4 | Devise and implement EYFS policy | LGB | P | Principal devise and LGB to approve | ||
SEN | 3.1 | Devise SEN policy in line with legislation and regulations | LGB | P | Principal to devise and LGB to approve | |
Behaviour and safety | 4.1 | Establish academy behaviour policy including anti-bullying; keep under review; monitor its effectiveness | LGB | P | Principal to devise annual report to LGB for information and LGB to ensure pupils feel safe and secure | |
4.2 | Implement behaviour policy including anti-bullying | P | ||||
4.3 | Exclude pupil for one or more fixed terms (not more than 45 day in one year) or permanently exclude | P | ||||
4.4 | Hear exclusion appeals | LGB | ||||
4.5 | Direct reinstatement of pupil | LGB | ||||
4.6 | Ensure child protection policy and procedures in place and in line with statutory requirements | P | Principal to devise and LGB to approve. | |||
Improvement plan | 5.1 | Create improvement plan | P | Share with LGB and submit to Trust for approval | ||
5.2 | Evaluate, provide feedback and challenge as critical partners | TB | LGB | |||
5.3 | Approve plan | TB | ||||
5.4 | Monitor and evaluate plan against agreed success criteria | TB | LGB | P | ||
Finance | 6.1 | Approve formal budget plan for each financial year | TB | Principal draft for approval | ||
6.2 | Monitor monthly expenditure | TB | P | Monthly accounts sent to LGB members for info. | ||
6.3 | Attend budget setting and budget review meeting (min twice annually) | LGB | P | Nominated LGB member | ||
6.4 | Investigate financial irregularities | TB | ||||
6.5 | Enter into contracts | TB | ||||
6.6 | Sign off contracts | TB | See Financial Handbook, Financial Permission Form and Mandate for limits of authority | |||
6.7 | Make payments | TB | P | See Financial Handbook, Financial Permission Form and Mandate for limits of authority | ||
6.8 | Sign off monthly payroll report | P | ||||
6.9 | Establish charging policy | TB | ||||
6.10 | Establish scheme of delegation | TB | ||||
6.11 | Appoint auditors | TB | ||||
6.12 | Appoint Responsible Officer (RO) | TB | ||||
6.13 | Sign off settlement agreements | TB | Delegated to Chief Executive in line with agreed limits of authority | |||
6.14 | Evaluate that the academy is making full use of all assets and efficient use of all resources to impact on pupil outcomes and ensure value for money. | LGB | ||||
6.15 | Evaluate that the Trust is making full use of all assets and efficient use of all resources to impact on pupil outcomes | TB | ||||
Staffing | 7.1 | Appoint Principal | TB | With LGB involvement | ||
7.2 | Appoint leadership staff | TB | P | With Trust and LGB representation | ||
7.3 | Appoint teaching staff | P | Principal leads (LGB members on panel if required) | |||
7.4 | Appoint support staff | P | Principal leads (LGB members on panel, if required) | |||
7.5 | Devise appraisal policy (link with capability policy) and keep under review | TB | ||||
7.6 | Implement appraisal/capability of Principal | TB | With LGB involvement | |||
7.7 | Implement appraisal/capability of staff | P | ||||
7.8 | Agree pay policy | TB | ||||
7.9 | Pay recommendations for staff | P | Recommendation to LGB | |||
7.10 | Authorise pay awards | LGB | ||||
7.11 | Pay recommendation for Principal | TB | Delegated to Chief Exec. | |||
7.12 | Authorise pay award for Principal | TB | ||||
7.13 | Hear pay/appraisal appeals ref staff | LGB | ||||
7.14 | Hear pay/appraisal appeal ref Principal | TB | ||||
7.15 | Establish HR policies & procedures | TB | ||||
7.16 | Dismiss Principal | TB | ||||
7.17 | Dismiss other staff | TB | LGB | P | Advice from Principal with Trust representation. | |
7.18 | Suspend Principal | TB | Delegated to Chief Exec | |||
7.19 | Suspend staff | TB | P | Chair of LGB to be informed | ||
7.20 | End suspension of Principal | TB | Chair of LGB to be informed. | |||
7.21 | End suspension of staff | TB | P | Chair of LGB to be informed | ||
7.22 | Determine staffing structure | TB | P | Principal to draft (including discussion with Chair) for Trust approval | ||
7.23 | Ensure high quality professional development is in place for all staff and that a proactive stance is taken to developing future leaders and teachers. | P | ||||
7.24 | Ensure that all recruitment follows safer recruitment policy and guidelines | TB | LGB | P | ||
Admissions | 8.1 | Devise admission policy | TB | P | Principal to devise and Trust Board to approve | |
8.2 | Application decisions | LGB | ||||
Collective worship | 9.1 | Ensure requirements are met | P | |||
Premises management | 10.1 | Insure buildings | TB | |||
10.2 | Ensure that premises improvement plan is in place | LGB | P | Principal to commission and provide to LGB for information | ||
10.3 | Health & safety requirements met | LGB | P | Nominated governor to check | ||
10.4 | Ensure that property management checks are in place | P | ||||
10.5 | Ensure that the action points from any Health and Safety Reviews are addressed in a timely way. | LGB | P | |||
Local GB | 11.1 | Appoint/remove Chair of governors | TB | |||
11.2 | Appoint majority of governors (these will be Focus-Trust govs) | TB | ||||
11.3 | Remove governors | TB | LGB | |||
11.4 | Appoint/dismiss clerk | LGB | ||||
11.5 | Establish register of governors’ business and personal interests | LGB | Complete annually and Trust to compile | |||
11.6 | Ensure conflicts of interest are declared and recorded each meeting | LGB | ||||
11.7 | Establish scheme of delegation | TB | ||||
11.8 | Hold a meeting of the local governing body at least once per term | LGB | ||||
11.9 | Approve and set up governors’ expense scheme | TB | ||||
11.10 | Keep contact details of LGB and terms of office up to date | LGB | ||||
11.11 | Set schedule of meetings for year in advance and provide Trust with details | LGB | P | |||
11.12 | Induct governors into Trust | TB | ||||
School organisation | 12.1 | Set times of school day and term dates | LGB | With authorisation from Trust Board | ||
12.2 | Ensure the academy meets for 380 sessions in academic year | P | ||||
Information for parents | 13.1 | Ensure that statutory information is published on the academy website | P | |||
13.2 | Ensure provision of free school meals to those pupils meeting the criteria | P | ||||
13.3 | Home-school agreement in place | P | Review annually | |||
Stakeholder view | 14.1 | Ensure that appropriate account is taken of stakeholder view, including parents, pupils, staff, governors and use to set targets for improvement | TB | LGB | P | |
Insurance | 15.1 | Decide insurance provider | TB | Following tendering process | ||
Policies and documents | 16.1 | Devise data protection policy | TB | |||
16.2 | Devise health and safety policy | TB | ||||
16.3 | Devise accessibility plan | LGB | P | LGB to approve. Review every 3 years. | ||
16.4 | Ensure single central record in place | P | Trust to monitor and nominated LGB governor to monitor. | |||
16.5 | Devise complaint procedure | TB | ||||
16.6 | Hear stage 3 complaints | LGB | ||||
16.7 | Devise freedom of information policy | TB | ||||
16.8 | Ensure equality statement in place and publish annually | P | Review every 4 years | |||
16.9 | Maintain register of pupil attendance | P | ||||
16.10 | Ensure all academy specific policies are in place, communicated to staff and fully implemented | P | See Trust policy list for policies | |||
Safeguarding | 17.1 | Ensure that safeguarding requirements outlined in statutory guidance and Focus-Trust documents are implemented and evaluated. | LGB | P | ||
17.2 | Ensure that the action points from any Health and Safety Reviews are addressed in a timely way. | LGB | P |